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Registrar and Records

Degree and Enrollment Verification

Mills College has authorized the National Student Clearinghouse to provide degree and enrollment verifications.

Third-Party Requests
Students who receive requests from a third party for degree verification may refer them to:

National Student Clearinghouse www.studentclearinghouse.org
Phone: 703.742.4200 Fax: 703.742.4239
Email: service@studentclearinghouse.org
Mail: 2300 Dulles Station Blvd., Suite 300
Herndon, VA 20171

Please contact the M Center Academic Records for further assistance.

Degree Verification Documentation
A degree verification letter can be obtained by submitting a written request to the M Center.

Include the following information in your request:

  • Name used while in attendance
  • Student ID number or Social Security Number
  • Your address and phone number
  • Degree program
  • Recipient's mailing address
  • Any special instructions

Online Enrollment Verification
Students may request enrollment verification (with or without the GPA) online in myMILLS via the Mills Resource Portal. The enrollment verification can be mailed, faxed, or held for pick up at the M Center. Students may also print enrollment verification without the GPA directly from myMILLS via the National Student Clearinghouse (NSC) by clicking on the "Enrollment Verifications and Loan Information" link in the main menu.

Enrollment verification certifies past and current semesters. For enrollment verification for a future semester, the student must be registered in classes and the following disclaimer will be printed on the verification: "The verification of any future term noted here is based solely on the student's registration and cannot be verified officially until instruction has begun." Requests with GPA submitted via myMILLS will be processed within two business days. There is no fee to obtain enrollment verification.

Enrollment verification includes the following:

  • Current enrollment status: full time or part time
  • Explanation of full-time status, including Mills semester course credits to semester credits conversion
  • Current and past terms attended, including term beginning and end dates
  • Number of credits enrolled for current and past terms
  • Degree(s) awarded or pending
  • Expected graduation date and term
  • Field of study
  • GPA (when requested)

Students may view the status of an enrollment verification request by logging in to their myMILLS account and clicking on the "Enrollment Verifications and Loan Information" link.

In-Person Enrollment Verification
Students who have a supplemental form(s) to be completed as part of the enrollment verification may bring the form(s) to the M Center and submit a request in person by completing the Enrollment Verification Request form, available in the M Center. Enrollment verification that does not require additional forms can be requested online via myMILLS.

Contact the M Center for more information.

Notary Services and Apostille Information
Effective July 20, 2018

The Office of the Registrar coordinates notary services as long as there is a notary available on campus. If a notary is not available on campus, the requestor is responsible for hiring a notary and scheduling an appointment to have the notary meet with the registrar to certify documents.

Currently, a notary is available.

All documents are issued directly from the Office of the Registrar to the notary. Copies and documents previously issued to students are not considered official and cannot be notarized.

Associated Fees (subject to change):

  • Notary (per signature, per document) $15
  • Transcript (per copy) $10
  • Duplicate diploma ( per diploma) $50
  • Federal Express Fee $35
  • Rush Service Fee (optional) $25

Notary

Mills College offers notarization services for official transcripts and diplomas. All documents are issued directly from the Office of the Registrar to the notary. Copies and documents previously issued to students are not considered official and cannot be notarized. A notarization is an additional security measure.

A notarized document means the signer has provided proof they are the person signing the document or that the contents of the document are true.

What types of notarizations does Mills College offer?

  • Mills College will perform an acknowledgment or a jurat

How long does it take to have my documents notarized?

  • Allow a maximum of two weeks to process from receipt of documentation and payment in full
  • Documents will be sent via Federal Express only (in-person pick up is an option and photo ID will be required)

Can I pick up my notarized documents?

  • In-person pick up is an option and photo ID will be required

Apostille

The California Secretary of State provides an Apostille (or Certification) of notarized documents. Do NOT send payment for Apostille services to the Office of the Registrar.

What is an Apostille?

  • Apostille is French for authentication. When an Apostille is required, the Secretary of State is authenticating the license of the notary that has notarized the documents. For information regarding Apostilles, go to www.sos.ca.gov.

Instructions for requesting a notarized transcript or diploma

Submit the Notary Services Request form accompanied by check or money order made payable to Mills College, in-person to the M Center in Carnegie Hall or by mail to the Office of the Registrar. Requests are processed when payment in full is received.

Office of the Registrar
Mills College
5000 MacArthur Blvd.
Oakland, CA
94613
records@mills.edu
510.430.2000

Overview

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Hours

Monday, 9:00-4:00
Tuesday-Thursday, 9:00-5:00
Friday, 10:00-5:00



Contact Information

Carnegie Hall

P: 510.430.2000
F: 510.430.2003
E: records@mills.edu

Last Updated: 7/25/18