Club Registration

Why does a student organization have to register with The Center for Student Leadership, Equity & Excellence every year?

Current clubs and organizations must re-register every academic year. This enables clubs to reserve space on campus, host events, use a club email alias, and be listed as an official club at Mills College.

To receive ASMC funding, clubs must be registered by the registration deadline as well as attend the Board of Presidents (BOP) and Board of Treasurers (BOT) meetings. BOP meetings occur two to three times per semester. Presidents will be notified of upcoming meetings.

What if we want to start a new club or organization?

Registration for new clubs and organizations are accepted during the first six weeks of the fall and spring semesters. 

What are the ASMC and College requirements for becoming a recognized campus organization?

Your group and its members and officers/representatives are responsible for understanding and abiding by all of these policies and procedures. In particular, please note that:

  • You must have at least three currently enrolled undergraduate student members to serve as president, treasurer, publicity chair plus one faculty/staff advisor who has signed the Advisor Agreement form.
  • The voting members and officers of your organization must be currently enrolled Mills College students.
  • Your members and officers must agree to accept College and campus regulations including, but not limited to, the Honor Code, as outlined in the Mills College Student Handbook.
  • Your organization may not discriminate against anyone on the basis of race, color, national origin, religion, sex, gender identity, pregnancy, disability, age, medical condition, ancestry, marital status, citizenship, or sexual orientation, in giving access to your programs, services, and events. Officer selection criteria may include a requirement that officers are expected to accept the tenets of the organization as set forth in the organization's constitution and by-laws.
  • Your organization must have a current constitution on file with The Center for Student Leadership, Equity & Excellence.

What do we need to do to get our organization registered or re-registered?

Step One—Complete the Club Registration and Club Advisor Agreement forms below and submit a constitution if not already on file.

Step Two—Fulfill expectations of student organizations:

  • The president or their proxy will attend Board of Presidents (BOP) meetings.
  • The treasurer must attend a budget workshop and follow all budgetary guidelines to receive funding at the Board of Treasures (BOT) meetings called by the ASMC accountant.
  • Two members must attend the Student Leadership Conference.
  • Submit a summary report of all income and expenses (ledger) by 4:00 pm on the last Friday of classes each semester.

If there are any questions regarding Club Registration, please contact the coordinator of student activities at clubs@mills.edu

Club Registration Forms

  1. Registration Form
  2. Advisor Agreement
  3. Sample Constitution (PDF)