ID Creation & Move-In Instructions

ID Creation for Online Students | ID Creation & Move-In Instructions | Fall Orientation | Fall Move-In Schedule | Spring Orientation | Spring Move-In Schedule | How to Arrive Early


ID Creation for Online Students

A Mills ID is issued to each Mills student. Students are encouraged to email ID photos (in a JPG format) to housing@mills.edu by July 31 for the fall semester or by the end of the first week of January for the spring semester. If you want your preferred name on your ID card you must make sure your preferred name is registered with the M Center before the above deadlines. If you meet all deadlines, your ID card will be sent to you in the mail by Admissions. Please indicate that you are an online student or your card will not be sent.

When emailing a photo for your ID card, please keep in mind:

  • Photo must be a close-up with your face and neck clearly visible (no hats or sunglasses). This image will be the first impression many Mills employees (professors, Public Safety, etc.) will have of you; please select it accordingly.
  • Photo must be a baseline/standard (not "progressive") JPG file.
  • JPG file name must be changed to your Banner ID number (example: B00XXXXXX.jpg).

ID Creation & Move-In Instructions

A Mills ID is issued to each Mills student after clearing their student account and arrival on campus during Orientation. Students are encouraged to email ID photos (in a JPG format) to housing@mills.edu by July 31 for the fall semester or by the end of the first week of January for the spring semester. If you want your preferred name on your ID card, you must make sure your preferred name is registered with the M Center before the above deadlines. By sending your image in advance, you will avoid waiting in line to have your picture taken during Orientation. You will also facilitate the printing of your AC Transit EasyPass card, which you should then be able to pick up during Orientation instead of having to wait three weeks after Orientation.

When emailing a photo for your ID card, please keep in mind:

  • Photo must be a close-up with your face and neck clearly visible (no hats or sunglasses). This image will be the first impression many Mills employees (professors, Public Safety, etc.) will have of you; please select it accordingly.
  • Photo must be a baseline/standard (not "progressive") JPG file.
  • JPG file name must be changed to your Banner ID number (example: B00XXXXXX.jpg).

After clearing their student accounts with the M Center each semester (by paying in full or creating an approved payment plan and making their first payments), students must complete the steps outlined below to pick up their Mills ID card and, if applicable, to pick up housing keys. For information about clearing your student account please contact Student Accounts.

Fall Orientation

New Residential Students

Bring a valid form of ID and go to the Lorry I. Lokey Graduate School of Business and Public Policy to participate in Orientation. For more information on how to sign up, please visit our Orientation page.

New Commuter Students

  1. Bring a valid form of ID and go to the Lorry I. Lokey Graduate School of Business and Public Policy to obtain your Mills ID Card.
  2. See Public Safety in the same area to obtain a parking permit (if needed). All students using cars on campus must have a parking permit that is valid for the academic year. 
  3. You can return to HMDS (Sage Hall 138) starting September 3, 2019, 9:00 am–5:00 pm, to pick up campus lounge keys; they are not issued until the second week of the semester.

Continuing Residential Students

  1. Go to HMDS (Sage Hall 138) to obtain your residence hall keys. Students who have lost their ID cards must get replacements and will be charged a $20 replacement fee.
  2. Your personal mailbox (PMB) stays the same year to year. If you went on study abroad or where absent for a time, please go to the Mail and Copy Center in Rothwell Center to get your PMB combination and activate your personal mailbox. Note: Mail will be sent to this address even if you do not get your combination. 
  3. See Public Safety in CPM 113 to obtain a parking permit (if needed). All students using cars on campus must have a parking permit that is valid for the academic year. 
  4. Move into your residence hall.

Continuing Commuter Students

  1. Students who have lost their ID cards must get replacements and will be charged a $20 replacement fee.
  2. See Public Safety in the same area to obtain a parking permit (if needed). All students using cars on campus must have a parking permit that is valid for the academic year.
  3. You can return to HMDS (Sage Hall 138) starting September 3, 2019, 9:00 am–5:00 pm, to pick up campus lounge keys; they are not issued until the second week of the semester.

Fall Move-In Schedule

After clearing their student accounts with the M Center each semester, students may pick up residential keys and obtain their Mills IDs according to the following schedule:

New Residential Students (Undergraduate and Graduate)

Saturday, August 24, 2019
9:00 am–2:00 pm

New Commuting Students (Undergraduate and Graduate) 

Saturday, August 24, 2019
9:00 am–2:00 pm

Returning Residential Students (Undergraduate and Graduate)

Monday, August 26, 2019

Last names beginning with:

A–G: 9:00 am–11:30 pm
H–P: 11:30 am–1:30 pm
Q–Z: 1:30 pm–4:00 pm

Returning Commuting Students (Undergraduate and Graduate)

Wednesday–Friday, August 26–August 30, 2019
9:00 am–5:00 pm

Spring Orientation

New Residential Students

  1. Go to HMDS (Sage Hall 138) to obtain your Mills ID/meal card (students who have lost their ID cards must get replacements and will be charged a $20 fee), and to obtain your residence hall keys.
  2. Go to the Mail and Copy Center in Rothwell Center to get your PMB combination and activate your personal mailbox. Note: Mail will be sent to this address even if you do not get your combination. (PMBs activated for the fall semester do not need to be reactivated for the spring semester.)
  3. See Public Safety in CPM 113 to obtain a parking permit (if needed). All students using cars on campus must have a parking permit that is valid for the academic year. (Parking permits issued in the fall are still valid for the spring semester.)
  4. Move into your residence hall.

New Commuter Students

  1. Go to HMDS (Sage Hall 138) to obtain your Mills ID. Students who have lost their ID cards must get replacements and will be charged a $20 fee.
  2. See Public Safety in CPM 113 to obtain a parking permit (if needed). All students using cars on campus must have a parking permit that is valid for the academic year. (Parking permits issued in the fall are still valid for the spring semester.)
  3. You can return to HMDS (Sage Hall 138) starting January 27, 2020, 9:00 am–5:00 pm, to pick up campus lounge keys; they are not issued until the second week of the semester.

Continuing Residential and Commuter Students

Continuing students will already have ID cards and residential keys (if applicable), so all you need to do is return to campus at your scheduled time.

Spring Move-In Schedule

After clearing their student accounts with the M Center each semester, students may pick up residential keys and obtain their Mills IDs according to the following schedule:

New Residential Students and Returning Residential Students  (Undergraduate and Graduate)

Tuesday, January 21, 2019

Last names beginning with:

A–G: 9:00 am–11:30 pm
H–P: 11:30 am–1:30 pm
Q–Z: 1:30 pm–3:30 pm

New Commuting Students and Returning Commuting Students (Undergraduate and Graduate)

Tuesday, January 21, 2020
3:30 pm–5:00 pm

How to Arrive Early

The earliest a residential student can arrive on campus and be housed in their spring assignment is Wednesday, August 21, 2019. This would be an exception to the student contract and will only be granted to students in extreme circumstances; for details see the early arrival policy. To get on the early arrivals list, students must contact HMDS at housing@mills.edu by Friday, August 9, 2019 at 5:00 pm. There is a nightly cost of $62 associated with moving in early.