Academic & Financial Requirements

Graduation Application

Deadline: May 1 for all FALL degree candidates, December 3 for all SPRING and SUMMER degree candidates.

Undergraduate students who will have no more than 2 credits left to complete and who plan to participate in Commencement must also complete the Undergraduate Application for Graduation. In addition, if these credits will be taken outside of Mills, the student must petition the Academic Standing Committee for “In Absentia” status at the time they are completing the Undergraduate Application for Graduation. To qualify for In Absentia, the remaining credits must be outside the major. The actual graduation date for the student will depend on when the remaining courses are completed. Students have two years within which to complete their remaining requirements, and they must notify the M Center when and where they intend to complete them. See the Graduation and Commencement web page in the Mills Undergraduate Catalog for detailed information.

Final Examinations/Theses

Bachelors degree candidates must take final examinations in courses scheduled for finals.

Graduate Student Thesis and Dissertation Deadline: Submit to the Reference Desk of the F.W. Olin Library by the deadline listed on the Academic Calendar. Click here for Thesis Guidelines.

Transfer Credit Deadlines

Transcripts for any transfer credits that need to be applied to a degree must be received by the M Center no later than the end of the semester after the course is completed. Students who have transfer credits from a previous semester that have not been reported or evaluated since their admission to Mills must ensure that official transcripts are received at the M Center by the first Friday in December for fall graduates and first Friday in February for spring graduates. Failure to adhere to this deadline may delay the recording of the student's degree. This deadline does not apply to students who are cross-registered during their final semester, but the degree will not be recorded until the final transcript for the course is received and reviewed. While cross-registration in a student's final semester is permitted, concurrent enrollment is not.

Deadline for Incompletes

Students must submit all work to instructors for removal of “incomplete” or “in progress” grades by the date agreed upon by the student and their instructor, or the last day of instruction, whichever is earlier. The deadline to complete coursework for an incomplete is the last day of instruction (see academic calendar for more information). Due to the time required to update incompletes and in progress grades, this deadline is strictly enforced. Students cannot graduate if “incomplete” or “in progress” grades appear on their Mills transcript, even if the courses are not required for their degree.

It is possible to request up to two incompletes in the final semester of attendance and still participate in Commencement. The degree will not be recorded nor the diploma issued until all courses are complete.

Failing a Course in Your Final Semester

It is possible to fail a course in the final semester of attendance. If work is unacceptable in a course, a student should not assume that an instructor will give a passing grade just because the student is a degree candidate. Undergraduate students who are enrolled in a class on a pass/no pass basis should be particularly mindful of their academic performance. A passing grade in a course for a letter grade is D- or higher, but a passing grade for a pass/no pass course is C- or higher. Students who have failed a course may still participate in Commencement but will not receive their degree or their diploma unless the failure does not affect the satisfactory completion of their requirements.

Student Account Balances

Deadline: December 8 for all FALL degree candidates, May 7 for all SPRING degree candidates.

All students who complete their degree requirements in the fall must have their student account balance paid in full by December 8. All students completing their degree requirements in the spring must have their student account balance paid in full by May 7. Students who have an outstanding balance after the relevant deadline will have a hold placed on their record that restricts access college services such as transcript processing and diploma distribution.

Mandatory Exit Loan Counseling

Exit loan counseling is required for all undergraduate and graduate students who have received federal subsidized or unsubsidized loans, Federal Perkins Loans, and/or Mills College loans at any time while enrolled at Mills.

Undergraduate Degree Candidates
Federal Direct Subsidized Loans See the exit counseling section for subsidized loans on the Federal Student Loans web page.
Federal Direct Unsubsidized Loans See the exit counseling section for unsubsidized loans on the Federal Student Loans web page.
Federal Perkins Loan See the exit counseling section for Perkins Loans on the Federal Student Loans web page.
Mills College Loans See the exit counseling section for Mills College loans on the Additional Student Loan Options web page.
Graduate Degree Candidates
Federal Direct Unsubsidized Loans See the exit counseling section for unsubsidized loans on the Federal Student Loans web page.
Federal Direct PLUS Loans See the exit counseling section for graduate PLUS loans on the Federal Student Loans web page.

Honors and Awards

It is a Mills tradition that recognition of academic achievement in the form of special awards is not disclosed until the public announcement at Convocation or Commencement. As such, graduates will not find out if they received honors before the Commencement ceremony.

Conferral of Degree

To graduate, all academic requirements must be fulfilled. If all requirements are fulfilled at the end of the fall semester, the degree will be recorded no later than February 1 with a graduation date of January 2. If all requirements are fulfilled at the end of the spring semester, the degree will be recorded no later than June 30 with a graduation date equivalent to that year's Commencement date.

A cumulative Mills grade point average of 2.0 for undergraduate students and 3.0 for graduate students is required for graduation.

Students who are cross-registered will have their degree conferred and the diploma mailed after the cross-registration transcripts are received and reviewed. Students may not enroll elsewhere except through the cross-registration program during their final semester.

Graduate students who have not yet completed the thesis are not eligible to participate in the Commencement ceremony.

Diplomas

Mills College diplomas are mailed to our new graduates at their permanent address on the dates outlined below.

  • Fall graduates: February 1
  • Spring graduates: late June
  • Summer graduates: October 1

The diploma bears the student's full name as it appears in myMILLS, their major, and their actual date of graduation. Latin Honors, if applicable, are also noted on the Mills College diploma. Minors and major concentrations are not recorded on the diploma.

Diplomas will not be released under the following conditions:

  1. If a student is in financial default, the College may withhold the diploma until the financial obligations are met.
  2. If a student has any outstanding grades, the diploma will be held until all grades are received and recorded.
  3. If a student attended another institution through cross-registration during the final spring semester, the diploma will be held until an official transcript from the institution is received and reviewed and credit is granted.
  4. Diplomas for doctoral students will be released only upon receipt of the School of Education Diploma Release Form.

Students with holds on their student accounts or records should contact the appropriate M Center office(s) to discuss how they can resolve the holds and receive their diploma.